Job Responsibilities:
1. Office Operations & Facilities Management
1.1 Oversee office renovation, layout optimization, and environmental upgrades, including reception, tea area, and meeting spaces.
1.2 Manage access control systems (door replacements, permissions settings, partial construction).
1.3 Coordinate IT infrastructure setup: internet broadband, dedicated VPN lines, software/hardware (with support for overseas access needs).
1.4 Ensure the office is well-equipped with appropriate supplies, pantry setups, and soft service standards.
2. Policy, Process & System Integration
2.1 Localize and implement HQ-level administrative and travel policies to align with local business needs.
2.2 Develop and streamline travel approval workflows; implement and maintain travel systems/platforms integrated with Kingdee (金蝶) or other internal systems.
2.3 Lead administrative-related system migration projects (e.g. from paper/manual to digital) and support finance system alignment.
3. HR Operations Support (in collaboration with HQ HR)
3.1 Support full-cycle recruitment, onboarding, training, probation, and performance management.
3.2 Assist in building and localizing the talent lifecycle framework: attraction, development, retention.
3.3 Coordinate with HQ HR to ensure personnel data synchronization across systems; support local compliance on contracts, insurance renewals, and expatriate HR support.
3.4 Participate in HRIS system migration and usage rollout aligned with global HR practices.
4. Expat Support & Business Travel Coordination
4.1 Handle reception and logistics for short- and long-term expat assignments.
4.2 Manage visa, travel, housing, and onboarding arrangements for overseas employees.
4.3 Clarify and manage liability responsibilities for overseas assignments.
5. Procurement & Admin Vendor Management
5.1 Responsible for admin-related procurement (e.g. renovation suppliers, travel systems, IT services).
5.2 Develop vendor sourcing strategies, contract negotiation, and compliance control.
5.3 Maintain cost-effective purchasing with clear documentation and reporting structure.
Requirements:
1. Bachelor’s degree or above, preferably in Business Administration, HR, or related fields.
2. 5+ years of experience in administrative or general affairs management, ideally in MNC or fast-growing SME environments.
3. Familiar with cross-functional process setup and coordination, including finance, HR, and IT systems.
4. Experience in office renovation, system/software rollout, and dealing with external vendors.
5. Good understanding of liability handling, insurance operations, and expatriate compliance is a plus.
6. Strong communication, problem-solving, and project execution skills.
7. Proficient in Microsoft Office, ERP systems (e.g. Kingdee), and admin/travel tools.
